Using Microsoft Word 2007 Part 3

In my final part of this tutorial on using some of Word’s nifty features, I explain how to number pages correctly in a thesis or long essay. My previous entries explain using styles and referencing.

In a long essay, you generally do not have numbers on the title page, abstract and contents page. Number 1 usually starts a few pages in, on the first page of the introduction. Also, bibliographies and appendixes generally have Roman Numerals as numbering, but also start at page 1. How do you do this without having three separate documents? Easily – with section breaks.

This assumes you already have a partial document on the go with a title page, contents page, body of the essay and some sort of appendix or references section. To make sure each chapter starts on a new page, press the “Page Break” button on the Insert tab on the ribbon. This pushes everything below the cursor to a new page.

Section breaks are used to make the layout of each section different. This is most commonly used to change the page numbers. Place your cursor just before the start of the second section (i.e. just before the main body of your essay) and go to the Page Layout tab, and click on “Breaks”. Under ‘Section Breaks’ select ‘Continuous’ if you are already at the start of a new page, or ‘Next Page’ if you want to start on a new page. Do the same for the 3rd section – just before the appendix or references start. Your document is now split up into three sections.

To start pages numbering from 1 in section 2, go to the 1st page of section 2. Go to the insert tab on the ribbon, and click on “Page Number” then “Bottom of the Page” then “Plain number 2” (or whatever style you like).

You will see the number appear at the bottom of the page – but it is incorrect. You want this to start at one. To do this, you firstly need to unlink this section to the previous one by making sure the “Link to Previous” is not highlighted in the Header & Footer Design tab (double click on the footer to bring this up).

Secondly, you need to click on “Page Number” in the same tab, then “Format Page Numbers”. Here you can choose any number to start to pages from, and also if you want them in Roman Numerals or Letters. Do the same section 3, unlinking it from the previous section and changing the numbers to start from one.

You can also make single pages sections if you need to make one page landscape (for a large image or table for example) in a portrait document. This time do not unhighlight “Link to Previous” as you want the page numbers to flow through this section. In the section, go to Page Layout tab, then “Margins”, “Custom Margins”. You can now choose ‘landscape,’ and apply it to this section only. You can also change the margins and page sizes for each section.

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